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Depositing data in the ESDS collection

When you are ready to deposit your data, complete the following steps:

• fill in the Data collection deposit form and submit electronically
• prepare data and documentation according to best practice guidance on how to manage and share data and submit these by post to the address below or via secure electronic transmission
• sign and date the Licence Agreement in hard copy, keep a copy for your records and send the original to:

Acquisitions
UK Data Archive
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ

ESDS will confirm receipt of the forms and data. The next steps will be the review, preparation and cataloguing of the data by staff at the UK Data Archive. For detailed information on in-house data preparation, see processing data at the UK Data Archive.

Finally, when data are fully processed and ready to be released to the user community you will be notified. ESDS will:

• on request, provide an annual usage report

As a depositor you are required to notify the ESDS of any:

• publications arising from the data collection, to maintain currency in the catalogue record
• changes in contact details

For your added protection, ESDS reserves the right to suspend or remove a user from the service or remove any content:

• if it is considered that there is, or is likely to be, a breach of security
• if it is believed that use of the material is contrary to the terms and conditions
• or for any other reason at our sole discretion

ESDS will try to discuss any incident with appropriate users before taking action in these respects but cannot guarantee to do so.